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How EveryCase works

Four gates before any bytes arrive. Then analysis, attorney review, and a demand package — billed to the file, not a seat license. AI analysis begins in minutes. Reviewed deliverables return in 24–48 hours.

Get Your First Demand Letter FreeSee a Sample Case →

The four-stage funnel

We designed the gates so PHI never lands in a marketing form, open email thread, or unauthenticated upload. Each step is short; together they keep client records where they belong.

  1. 1

    Qualify

    Tell us about your firm on a non-PHI form. Personal mailboxes are blocked — use a firm address so the portal reaches counsel, not a consumer inbox.

  2. 2

    Verify email

    Confirm the work address. The secure portal token is emailed only after verification succeeds.

  3. 3

    Accept BAA + Evaluation Terms

    Click-through agreements are versioned and stored against the lead before any upload. No documents until both are accepted.

  4. 4

    Secure portal

    Upload via short-lived signed URLs. Files never stream through the marketing site. Object names are UUIDs — no client names in paths.

How EveryCase works in three stepsStep one, upload the file to the secure portal. Step two, EveryCase drafts the chronology and demand in your firm's voice. Step three, your team reviews and sends within 24 to 48 hours.1Upload the fileRecords, bills, reports —exactly as they are.No sorting. No prep.Your 5 minutes2EveryCase draftsChronology built, codes captured,gaps flagged, demand draftedin your firm's voice.Analysis starts in minutes3You review and sendVerify findings against thesource pages. Revise freelyfor 7 days.Delivered in 24–48 hrsThree steps. Two of them are ours.

What to send — and what not to

Send medical records, bills, and reports for a closed case through the portal only. Prefer a complete packet over a curated excerpt — we organize it. Include prior demands or firm templates if you want the draft to match house style on day one.

Do not paste PHI into the marketing form, email, chat, or calendar notes. Do not upload open matters until your firm is ready for production use under the BAA.

Ready when you have a closed case packet

Get Your First Demand Letter Free

No credit card · No subscription · 24–48 hr turnaround · BAA available

What you get back

From one case record we produce the reports your team already uses. Review once; reuse through the life of the matter.

  • Source-linked medical chronology with page citations
  • Records audit flags (gaps, missing imaging, incomplete packets)
  • ICD-10 / CPT code index tied to source pages
  • Demand draft configured to your firm's voice and templates

Review and revise for 7 days. $500 per case. All core case reports included. No subscription. See the full report list on Reports.

Firm configuration

We configure on your past demands, templates, structure, and tone so drafts match how your firm already writes. The first free letter is the calibration pass — your team tells us what to keep and what to change before you approve a paid package.

How a case file moves through EveryCaseA qualified firm verifies its work email and accepts the BAA before any upload. Files move through short-lived signed URLs into private quarantine storage, where extension, MIME type and file signature are validated and malware scanning runs. Only then are files promoted to processing. Results are tenant-isolated and evaluation files are deleted after 30 days with a confirmation email.No document moves before the paperwork does.GATE — BEFORE ANY BYTES ARRIVEQualify›Verify email›Accept BAAAUTHENTICATED PORTALShort-lived signed upload URLsFiles never stream through the web appQUARANTINEExtension allowlistMIME + signature checkMalware scanPROCESSINGUUID object namesNo PHI in paths or logsEvery access loggedDELIVERYTenant-isolated resultsExpiring download linksAttorney reviewDELETION30-day defaultOn-request earlierConfirmation emailNo model training on your cases, ever. Your data is your data.Case workup before and with EveryCaseLeft column: the manual sequence of sorting records, building a timeline, reconciling codes and bills, hunting for missing reports, and only then drafting. Right column: the EveryCase sequence producing an organized history, missing-item flags, source-linked codes and bills, a reviewable audit, and a firm-ready draft.BEFORE EVERYCASEWITH EVERYCASESort 800 pages by handParalegal, day oneRebuild the treatment timelineRetyping dates and providersReconcile codes against billsManual cross-checkHunt for the missing reportIf anyone notices it is missingOnly now: start draftingThe demand has not been written yetOrganized medical historyChronological, by provider and dateMissing-item flagsReferrals and orders without resultsSource-linked codes and billsICD-10-CM and CPT, cited to the pageReviewable records auditWhat is absent, duplicated, inconsistentFirm-ready draftYour voice. Your review. Your name on it.One case record produces all of it.

Common questions before the first upload

  • Do we have to change our CMS?

    No. Start with the portal. Wire Filevine, Clio, or another system later — integrations are available where configured for your firm.

  • What if the draft is wrong?

    Every entry cites its source. You get unlimited revisions for 7 days. Nothing goes out without your review.

  • How long do you keep the files?

    Evaluation files are retained for 30 days by default, then deleted. Earlier deletion on request. No model training on your cases, ever.

More answers on FAQ, or book a 15-minute walkthrough.

Start with a closed case

Your first demand letter is free. We'll build it from a real closed case of yours so you can judge the work, not the pitch. No credit card.

Get Your First Demand Letter FreeSee a Sample Case →

No credit card · No subscription · 24–48 hr turnaround · BAA available